Before people on your team can sign in and use your organizationβs Google services, they need a user account. The easiest way to add user accounts is to add them individually in your Google Admin console. See also Options for adding users.
Before you begin
(Annual Plan customers) Before you add users, you might need to add licenses to your account. Learn how to get more licenses.
(Flexible Plan customers) Adding user accounts automatically increases your monthly payment.
To create a user account, you need only the personβs first and last name.
You might want to have secondary email address for new users, so they can get an email message that has sign-in details for the new account.
You can automatically generate a password, or you can create one.
Select the organizational unit to which you want to add the user. (You might need to click to show the organizational units.)
At the top of the page, click Add new user.
(Optional) To add a photo for the user, click Add photo . Then select and open the photo file. If you donβt have a photo now, you can add one later.
Add account information (visible in the Admin console and Gmail contacts):
First and last name
Primary email addressβThe Admin console suggests a username thatβs different from any existing usernames in your domain. You can accept the suggested name or change it.
(Optional) A different domainβIf your organization has more than one domain, click the Down arrow next to the field to the right of the @ sign and choose a domain.
(Optional) Organizational unitβIf your users are grouped in organizational units, click , and select the one to which you want to add the user. Click Done.
(Optional) A secondary email addressβThis email address receives the new account details, if you send the user an email about their new account (in step 10). If the user doesnβt have one of these, you can optionally enter your own address to capture the information for forwarding later.
(Optional) A phone number
Create a password:
Automatically generate it or enter one here. Password minimum length is 8 characters. See our password guidelines for tips on creating a strong password. View the password by clicking .Note: βIf you generate a password, it will be longer than the required minimum or the minimum password length set for your domain.
(Optional) Ask the user to change this password the next time they sign in.
Click Add new user.Note: If the new accountβs primary email address matches an existing Google Account, you might be prompted to fix the conflict before you can add the user. Learn more about conflicting accounts.
(Optional) To paste the password somewhere, such as in a Google Chat conversation with the user, click Click to copy password.
(Optional) To send account information to the user, click Email user sign-in info. If you entered a secondary email address for the new user, it appears automatically in the Email field. Use the secondary email, or update it to another email, then click Send to send the new user their login info.
(Optional) To do any of the following, click More actions and choose one of these options, or click Done:
If you emailed the user their account information, they get a welcome message that explains how to sign in. This message includes link to reset their password, which expires in 48 hours. If the link expires, youβll need to reset the userβs password. For details, see Reset a userβs password.
Service availability
It can take up to 24 hours for Google services to be available to the new user. If the user attempts to use a service thatβs not yet available, theyβll see a message that they donβt have access to it.
Other settings
To set other user settings, click the userβs name in the Users list. For example, you can:
This profile enables motor-impaired persons to operate the website using the keyboard Tab, Shift+Tab, and the Enter keys. Users can also use shortcuts such as "M" (menus), "H" (headings), "F" (forms), "B" (buttons), and "G" (graphics) to jump to specific elements.
Note: This profile prompts automatically for keyboard users.
π Blind Users (Screen Reader)
Optimize website for screen-readers
This profile adjusts the website to be compatible with screen-readers such as JAWS, NVDA, VoiceOver, and TalkBack. A screen-reader is software that is installed on the blind user's computer and smartphone, and websites should ensure compatibility with it.
Note: This profile prompts automatically to screen-readers.